Manuscript and CD-ROM Publication Guidelines
We are pleased that you will be presenting your current work at the upcoming ECTC this May in San Diego! As you know, submission of an electronic version of your paper is required this year; only the electronic files of your paper need to be provided in order for your paper to be included in the ECTC program Book and CD-ROM.

Expected length of the paper is 6 to 8 pages (in our final format). Papers that are a bit longer or shorter are fine.

Easiest of all, if you use WORD or WordPerfect (or another program) as your word processor, is to use our pre-formatted template file (.doc), and use the Format Specification (PDF) sheet to compare to your pages. Most questions about formatting should be answered by these aids. If you have unanswered concerns, then please contact Gail Wesling for assistance at:

Phone: +1-408-621-0812
FAX: +1-408-904-6997
Email: g.wesling@ieee.org

DUE DATE: February 5, 2003

1. Send the following to:

1. Electronic version of your manuscript on a diskette/ZIP/CD
2. Copyright release form, signed. The IEEE copyright form can be obtained at:
   copyright03.pdf
3. A printed camera-ready version of your paper.

(A great alternative to the diskette: you may email them to Gail Wesling at g.wesling@ieee.org as attachments -- See instructions on the following pages.

2. A Manuscript copy sent by mail or fax to your session chair.

Our intent is to have the volume appear (as much as possible) as though it were created and edited as a whole, for uniform presentation. Small deviations won't be noticed, but a favorable overall appearance contributes to the professionalism of the conference itself. Your electronic files will be re-formatted as PDF pages for printing in the book and placing on the CD-ROM.

We need you to focus on preparing a word-processor file that we can easily use on our platform. Using one of our Templates (below) on a PC or Macintosh is successful for nearly all authors. For others, we prefer that you use a program that can convert to RTF or DOC files. We are not able to work directly with LaTEX or PageMaker files; we can work with you on optimizing a PDF version that meets our criteria.

For the best possible reproduction of your paper in the Proceedings, our printer suggests the following:

• Embed your color figures and color graphics/photos directly into your word processor file. If you have glossy photos that need to be scanned for the paper, clearly mark them and mail them to us with your files. We will scan and insert photos and diagrams, if needed.
  
  
• Use only white backgrounds for text and figures, for good contrast/readability.
  
  
• Scanning black/white images at 300 dpi, and color images at 600 dpi, is adequate. These can be imbedded in the main word processor file. If you find that the images, printed on a laser printer, are sufficiently sharp and detailed, the file will be fine for our ECTC use.
  
  
• If you have large color images to embed, use these steps: in a photo program, set the bit density to 300 (or 600) dpi (/file/properties); then resize the photo to the size you wish in the final paper (a single ECTC column is 88.5 mm / 3.5" wide). Embed your figure from this smaller file, since it results in much smaller word-processor and PDF files.

If you are using a PC or Macintosh, we suggest that you use our ".doc" template for your manuscript. This template includes the correct borders, column layout, and styles for Title Section Headers, Text, and References. Download the template: word70.doc.

Give your file or files the correct name. Our preferred filename is your Abstract/paper number (if you know it): for example, p174.doc would be abstract 174, and the .doc would usually indicate a Microsoft WORD document. The suffix (extension) is optional, but we suggest you use one that hints at the word processor you used to create the file:

• .doc for Microsoft WORD
• .wp for WordPerfect
• .ws for WordStar
• .ami for AMI Pro
• .txt for the TEXT version of your file, etc.

If you don't know your Abstract number, then simply use your last name -- such as "robertson1.doc", "robertson2.doc", etc. We should be able to "match" this up with your position in the Program and successfully re-name them into our format.

If you have several files -- such as a Word Processor file and several image files that are your figures (eg, .bmp or .tif files), then use an alphabetical suffix:

• p174a.doc is the Word Processor file
• p174a.txt is the ASCII text version
• p174b.bmp is the first figure
• p174c.bmp is the second figure, etc.

Your word-processor file (on floppy, CD, or ZIP media) and Copyright Form are to be sent to Gail Wesling, 12250 Saraglen Drive, Saratoga, CA 95070 USA by February 5th. Alternately, you may email the file (as an attachment) to: g.wesling@ieee.org, and mail the Copyright Form or FAX it to: +1-408-285-9670. Then email or FAX a copy of your paper to your Session Chair.

Thanks again for assisting us in preparing the Publication (and especially the CD-ROM) for the ECTC this year!